Your data matters.
Provision of your personal information to us is voluntary. However, without providing us with your personal information, your use of our services or your interaction with us may be impaired.
We collect personal information only as needed from those with whom we conduct business:
The IVBA does not process children’s personal information. We require that all members be over the age of 18 years.
We collect personal information about you when
We collect personal information (PI) that you provide to us, which is information that identifies you as an individual. We only do this when you have provided us with the information and you have given your consent that we can use it in your interest for the purposes set out in this Policy.
We collect only the personal information that we require to provide you with a complete service.
We may ask you to provide:
Any personal data you volunteer will be used for the purpose for which you supply it and will be treated with the highest standards of security and confidentiality, strictly in accordance with General Data Protection Regulations.
The IVBA collects and uses your personal information (PI) to deliver the most suitable or related services you have requested. Your information will only be used for contacting you regarding IVBA events or activities and will not be passed on to any third party or otherwise.
By providing your PI, and where you have agreed to receiving communications from us, we may use the information:
We may use your contact details to provide you with information about our work, events, and services which we consider may be of interest to you.
Where we do this, we will contact you by email and only with your consent.
Where you have provided us with your consent previously but do not wish to be contacted by us about our work, events, services and/or activities in the future, please let us know by email email@example.com.
The legal basis for processing your personal information is that you have explicitly given your consent to us. This consent can be given at the time of initially seeking our services or having read the company’s Privacy Statement providing explicit consent to our continuing use of the personal data you have supplied us.
GDPR requires us to rely on one or more lawful bases to use your personal information. We consider the grounds listed below to be relevant:
GDPR allows us to collect and process your personal information if it is reasonably necessary to achieve our legitimate interests.
When we process your personal information to achieve such legitimate interests, we consider and balance any potential impact on you and on your rights under data protection laws. We will not use your personal information for activities where our interests are overridden by the impact on you.
How long we will keep your data will vary depending on the purpose for which we received your personal information. The IVBA will only hold this data for as long as we deem necessary when full consent is received.
We will only use your personal information for the purposes set out in this Policy.
We will take measures to ensure that consent is freely given, specific, informed and that it is a clear indication that an individual has chosen to agree to the processing of their data by way of statement or a clear affirmative action.
When you engage our services, we will clearly set out how we will use your personal information via our Privacy Statement and ask that you consent to us contacting you relevant to the services purchased.
You can withdraw your consent at any time, by email.
We will always ask for your consent in writing and retain a copy of that consent. Where you withdraw your consent, we will also retain that correspondence.
We do not share, sell or rent your personal information to third parties.
The IVBA are committed to keeping your personal information safe and secure and we have appropriate and proportionate security policies and organisational and technical measures in place to help protect your information.
Only IVBA Executive Committee members have access to your personal information.
All personal information is stored on secure servers and password protected which have features to prevent unauthorised access.
Hard copy data is kept to a minimum and any paper records are stored in suitable filing cabinets and secured rooms.
Given that we are Irish-based organisation we will normally only transfer your personal information within the European Economic Area (“EEA”), where all countries have the same level of data protection law as under GDPR.
However, because we may sometimes use agencies to process personal information on our behalf, it is possible that personal information we collect from you will be transferred to and stored in a location outside the EEA, for example the United States.
Where your personal information is stored or otherwise processed outside the EEA, we will take reasonable steps to ensure that your personal information is protected and treated securely, in accordance with this Policy.
No transmission of your personal information over the internet can be guaranteed to be 100% secure – however, once we have received your personal information, we will use strict procedures and security features to try and prevent unauthorised access
Where we rely on your consent to use your personal information, you have the right to withdraw that consent at any time. This includes the right to ask us to stop using your personal information for marketing purposes or to unsubscribe from our email list at any time. You also have the following rights:
We encourage you to raise any concerns or complaints you have about the way we use your personal information by contacting us using the details below.
As soon as a concern is raised by a data subject, we will acknowledge that concern, by email. We will make you aware of your rights, via our Privacy Statement and ask what action you would like us to take.
We will complete the requested action within one month of the request.
Data processing will be halted on request and no further use of data implemented.
All data will be provided by email attachment as PDF, .jpg or .png or MP4 or MOV where relevant.
Once completed we will notify you of the methods used and completion of that action. All correspondence will take place via email.
Data breaches will be reported immediately electronically. Data subjects affected by such a breach will be notified immediately of all details.
Advice will be sought regarding updating and monitoring security.
We may update this Policy from time to time. We will notify you of significant changes by contacting you directly where reasonably possible for us to do so and by placing an update notice on our website. This Policy was last updated on 21st June 2022.
We link our website directly to other sites. This Policy does not cover external websites and we are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policies of any external websites you visit via links on our website.
Please let us know if you have any questions or concerns about this Policy or about the way in which the IVBA processes your personal information by contacting us:
Post: The Irish Veterinary Behaviour Association, 1, Charlotte’s Quay, Limerick, V94 TW5E
Or social media messaging.